Volunteer Calendar Update and Timeline
We are so excited about the next two months. Can you believe that the Games will already be a memory in two months?! So many of you have signed up so long ago, and now we are finally at the point in the journey where all the planning falls into place. So, let’s do this! You all have been getting monthly newsletters with updates but we want to take a little time to explain the timeline of events moving forward.
1. Recruitment: As of today, we have over 5000 individuals in our database who have stepped up to support our athletes as volunteers for these Games. These volunteers (and those still yet to come) will fill the 18,500 different shifts available.
2. Background Checks: We have completed most of the background checks for volunteers. See now—that wasn’t so bad!
3.Assignments and Jobs: We are now going through each of the 5000+ different volunteers and assigning you all a job based upon what you have told us about your interests. We have also started interviewing and assigning our Volunteer Leads like Volunteer Coordinator and Venue Supervisor.
4.Scheduling and Shifts: Right now, we are scheduling our large groups, corporate sports sponsors, and sports specific volunteers into their venues and locations. Beginning June 1, we will open up the scheduling to all of our Games’ volunteers. You will get an email notice and then will be able to go into your volunteer account and schedule yourself for your exact day and time. Your options will be based upon the preferences that you gave us. You can make changes to those preferences now, if you would like.
5.Training and Orientations: Beginning June 1, we are going to offer our Volunteer Orientation Online. Isn’t technology grand? You will be able to access the training through our website www.fairfax2015.com. Once completed, you’ll even get to download your certificate of completion. For anyone that likes the hands on approach, we’ll have a few in person trainings also. These will be offered the very beginning of June, during evenings and weekends. We’ll be hosting these in person trainings at the Fairfax County Government Center and at the Games time Volunteer Headquarters in Reston. Sign up will be available soon.
6.Volunteer Credentials and Uniform Distribution: Every volunteer will need to get their official Volunteer Credential, pick up their uniform, and receive the official Volunteer Handbook. The Volunteer Accreditation Center will be hosted at the Gamestime Volunteer Headquarters off of Cameron Glen Drive in Reston VA. The Center will open on June 7th and run through the Games with evening and weekend times available.
Below is a Timeline of all the upcoming activities so that you can get them on your calendar.
|May 1||Begin Supervisor Interviews|
|May 1||Promote Cheer Squads and Pep Squads of Spectators|
|May 1 – 15||Internal Scheduling: Large Groups and Corporations. Supervisors|
|May 15||Choose Supervisors|
|May 15 – June 20||Supervisor Site Visits to Venues|
|June 1||Self-Scheduling for volunteers opens|
|June 1||Online Orientation Available and required for Volunteers|
|June 8-13, 15-20 & 24-25||Orientation – General In Person|
|June 7 – July 4||Uniform and Credentialing|
|June 26||Games Start!|
|July 5||Closing Ceremony|
I hope you are as energized for this experience as we on the organizing committee are. This is going to be an awesome international celebration of athleticism, bravery, and honor. It is your appreciation for our heroes, your love of your community, and your sense of adventure that is going to make all this successful. Thank you!